You're Losing Billable Revenue Every Payroll Cycle. We Catch It Before It's Gone.
Staffing firms typically lose 1–3% of gross margin due to mismatches between VMS approvals, payroll, and invoices.
We detect and recover it before the billing window closes.
Tell us your company name and email. We'll send instructions to get started.
Compatible with data exports from
No API access. No vendor approvals.
Export files only. No system changes
Security: Encrypted transfer • Role-based access
The Old Way
Why Revenue Quietly Slips Through Every Week
Billing errors don't happen because teams are careless. They happen because three systems were never designed to reconcile each other.
Average Cost:
- Most finance teams discover discrepancies only after invoices are sent, when correction requires client approval.
- At that point the revenue is usually unrecoverable.
- In mid-market staffing firms (~$50M revenue), discrepancies typically appear in the 1–3% range.
Once the invoice is sent, it's almost never recovered.
Weekly Prevention Audit
Week of Feb 10 - Feb 16
The EnviScale Way
A Weekly Financial Control Most Staffing Firms Don't Have
Each week we reconcile approved shifts against payroll and contract rates before invoices are finalized.
What finance teams receive each week:
- Line-by-line list of unbilled shifts with $ amounts
- Root cause analysis (Why is this happening?)
- 30-day trendline (Is it getting better or worse?)
- Recommended process fixes (How to prevent this)
Watch a Real Billing Error Get Caught Before Invoicing
See the exact report your team receives and what gets fixed before invoicing.
What Would Have Been Missed Without a Weekly Check
Estimate how much recent billing has already gone out under-invoiced.
Based on actual discrepancies found in staffing payroll/VMS reconciliations.
Estimated Last 30 Days
Typically missed when no pre-billing check exists
Annualized Leakage
Total annual exposure
EnviScale Catch Rate
Recoverable (Est. 70%)
Your Investment
$1,500/month
Previously Unbilled Revenue Recovered
Increases realized gross margin
Stop Leakage in 3 Steps
A weekly reconciliation checkpoint before invoices are finalized.
1. Upload Exports
Export payroll register, VMS approval report, and bill rate table. Upload to our secure, encrypted portal.
2. Automated Cross-Check
We normalize, match, and validate every shift against your contract rules to find discrepancies.
3. Fix Before Billing
You get a list of unbilled time and rate errors. Your team corrects them before invoicing.
Common Failure Patterns We Detect
See how staffing firms across industries are stopping revenue leakage.
Patterns repeatedly observed across staffing finance teams.
Mid-Market Healthcare Staffing ($45M Revenue)
Manual reconciliation was missing approximately $8,000 per month in unbilled overtime due to complex shift differentials and weekend premium calculations.
With automated detection: These errors are now flagged weekly before invoices go out, recovering an estimated 70% of previously lost revenue.
National IT Staffing Firm ($30M Annual Billings)
Finance teams spent entire Monday mornings running VLOOKUPs between VMS exports and ADP payroll registers often 6+ hours per week.
With automation: Audit time reduced from 6 hours to 10 minutes. Controllers now focus on strategic work instead of data entry.
Light Industrial Staffing Agency (250+ Active Contractors)
Ghost shifts workers paid through payroll but never submitted to the VMS were slipping through due to decentralized branch operations.
With systematic detection: Caught 40 hours of unbilled work in the first scan, preventing a $2,200 loss on a major contract.